Done-For-You Automation Systems for Clinics Ready to Scale

We turn missed calls, lost leads, and no-shows into booked appointments automatically

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Core Automations for Clinics

Automation Systems That Grow Your Clinic Without Growing Your Staff

We build done-for-you automation systems that handle bookings, follow-ups, reminders, and more so your team can focus on patient care, not admin work

Clinic Ops Automation

Automate Admin Work & Focus on Patient Care

We automate your clinic’s day-to-day backend from booking flows to CRM logging, appointment tagging, and monthly snapshots and re-engage past patients to boost return visits.

Monthly Performance Snapshot

CRM Logging & Tagging

Lead Generation & Recovery

Never Miss a Lead Again

Every form submission and missed call is captured and followed up instantly. Plus, we re-engage abandoned leads automatically.

Lead Capture Automation

Abandoned Form Follow-Up

Missed Call → Instant Text Follow-Up

Missed Call → Text

CRM Logging & Tagging

Lead Re-Engagement

AI Assistant

AI Assistant That Works 24/7

Our AI assistants handle FAQs, follow-ups, and appointment routing instantly even after hours. It writes, responds, and summarizes so your front desk doesn’t have to.

SMS/Email Auto-Responder

Website Chatbot

SMS Chatbot

After-Visit Automations

Follow Up & Win Repeat Visits

We automate post-visit engagement through review requests, check-in messages, and feedback prompts to build retention and reputation.

Pre-Visit & Reminder Sequences

After Appointment Check-In

Google Review Request

Google Review

Our Process

Our Simple, Smart, and Scalable Process

We design, develop, and implement automation tools that help you work smarter, not harder

Step 1

System Deep-Dive

We audit your current booking, CRM, and communication setup to find weak points, delays, or bottlenecks. From missed calls to manual follow-ups we catch it all.

Checklist:

Booking Flow
Calendar Gaps
Follow-Up Process
CRM Setup
Patient Dropoff

Step 2

Custom Automation Build

We build and test your automation workflows from the ground up tailored to your clinic’s tools and goals. No generic bots only real, working systems.

Includes:

Form → CRM Matching
SMS/Email AI Responder
Booking Logic
Staff Alerts
Pipeline Logic

Step 3

Done-for-You Setup

We smoothly integrate AI solutions into your existing infrastructure with minimal disruption.

Plug Into:

Your Website
Your Calendar
Your CRM
Your Domain
Your Phone System

Step 4

Monitor & Optimize

We continuously monitor performance and update flows monthly based on real data. From no-shows to low close rates we fix it fast.

Monthly Checkups:

Lead Dropoff Analysis
System Health
Follow-Up Gaps
Report Snapshots
Re-Engagement Review

Case Studies

See How Smart Automation Transforms Businesses

Discover how automation reduces no-shows, captures more leads, and saves staff time

Benefits

The Key Benefits of Automation for Your Business Growth

Discover how automation enhances efficiency, reduces costs, and drives business growth with smarter, faster processes.

Reduced Admin Burnout

Save your team 8–10 hours per week by automating appointment reminders, follow-ups, and data entry. Free your front desk to focus on actual patients not paperwork.

Reduced Admin Burnout

Save your team 8–10 hours per week by automating appointment reminders, follow-ups, and data entry. Free your front desk to focus on actual patients not paperwork.

Reduced Admin Burnout

Save your team 8–10 hours per week by automating appointment reminders, follow-ups, and data entry. Free your front desk to focus on actual patients not paperwork.

Higher Conversion Rates

Automated lead capture and instant SMS/email responses convert up to 78% more leads. No more lost opportunities due to missed calls or slow replies.

Higher Conversion Rates

Automated lead capture and instant SMS/email responses convert up to 78% more leads. No more lost opportunities due to missed calls or slow replies.

Higher Conversion Rates

Automated lead capture and instant SMS/email responses convert up to 78% more leads. No more lost opportunities due to missed calls or slow replies.

24/7 Availability

Your clinic stays responsive around the clock from missed calls to follow-ups — even after hours, so no lead slips through the cracks.

24/7 Availability

Your clinic stays responsive around the clock from missed calls to follow-ups — even after hours, so no lead slips through the cracks.

24/7 Availability

Your clinic stays responsive around the clock from missed calls to follow-ups — even after hours, so no lead slips through the cracks.

Lower Operational Costs

Replace repetitive manual work with efficient automation. Save money on staffing and improve operational flow without sacrificing quality.

Lower Operational Costs

Replace repetitive manual work with efficient automation. Save money on staffing and improve operational flow without sacrificing quality.

Lower Operational Costs

Replace repetitive manual work with efficient automation. Save money on staffing and improve operational flow without sacrificing quality.

Actionable Performance Insights

Get a monthly performance snapshot of booked vs. missed appointments, response rates, and lead engagement. Make smarter decisions based on real data.

Actionable Performance Insights

Get a monthly performance snapshot of booked vs. missed appointments, response rates, and lead engagement. Make smarter decisions based on real data.

Actionable Performance Insights

Get a monthly performance snapshot of booked vs. missed appointments, response rates, and lead engagement. Make smarter decisions based on real data.

Consistent Patient Retention

Run automated re-engagement campaigns for patients who haven’t visited in months. Boost return visits and maximize lifetime value

Consistent Patient Retention

Run automated re-engagement campaigns for patients who haven’t visited in months. Boost return visits and maximize lifetime value

Consistent Patient Retention

Run automated re-engagement campaigns for patients who haven’t visited in months. Boost return visits and maximize lifetime value

Let AI do the Work so you can Scale Faster

Book a Call Today and Start Automating

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